Privacy Policy

1. Who we are

Finalshot is a volleyball business based in Puerto Rico. We run this website, the Finalvision console (clips, measurement and match analysis for volleyball programs), public tournament pages, and Finalshot Media (sports photography and video). Together these are the “Service”. “Finalshot”, “we” and “us” mean the people who run it.

This policy explains what information we collect, why we collect it, who we share it with and what choices you have. It applies to everyone who uses the Service: visitors, people following a tournament, coaches and staff with console accounts, people we give a scorer code to, coaches who ask to join, and clients of Finalshot Media.

2. Information we collect

Console accounts

The console has no open sign-up. A Finalshot administrator or a school manager adds an email address before that person can create an account. For each account we store the email address, a password (hashed by our authentication provider; we never see or store it in plain text), the teams and schools the account belongs to, and its role (for example coach, player or manager).

Program data

Coaches, managers and Finalshot staff enter information about their programs: team and school names, logos and colors, rosters and athlete names, schedules, match results, tournament entries and similar records. This information is entered by the program or by us on the program's behalf. It is not collected from athletes directly.

Video and measurement data

Finalvision records or receives match and practice video from cameras a program uses with the Service, and processes it to find the court, track players and the ball, estimate body position during plays, and produce clips and measurements (for example jump height, approach speed and arm swing), heat maps and play counts. During a session, live player positions can be streamed to the program's own console.

We keep video only for a team's most recent clips. Older video and images are deleted automatically, while the measurements and match records derived from them are kept with the program's data.

Public tournament pages

Tournaments that a host has announced are published on pages anyone can open without signing in. They show the tournament's name, dates and place, the host school's name, logo and colors, the names of the schools and teams entered, the bracket, match times, courts and scores, and whether a team uses Finalshot. They do not show athlete names or console data.

Photos and video from Finalshot Media

Finalshot Media photographs and films volleyball matches and events. Some of that work is published on this website (for example in our gallery and on a tournament's photo stream) and on our Instagram account, and can show athletes, coaches and spectators. Photos we deliver to a team that hired us are stored privately and shown only to that team's accounts.

Scorer codes

For some tournaments we give a code to named people at the host school so they can enter results. We record the name or label we give each code, when it was made and last used, and which results were entered with it. When a code is entered, it is kept in a cookie on that device for up to two days so the person does not have to type it again.

Join requests

A coach whose team appears in a tournament but does not use Finalshot can send us their name, email address, optional phone number, team name and an optional message. We use this only to get in touch about setting the team up.

Suggestions and feedback

Signed-in users can send suggestions through the console. We store the message and the email address of the account that sent it, and use them to decide what to build and to reply.

Automatically collected information

We use cookies only to run the Service: to keep you signed in, to remember which team a Finalshot administrator is viewing, to remember a scorer code, and to run the demo account. Your browser also stores a few small preferences, such as whether the console sidebar is collapsed and whether you have already closed a tournament announcement. We do not use advertising or cross-site tracking cookies.

We use Vercel Analytics to count page visits in aggregate. It does not use cookies and does not build a profile of you. Like any website, our hosting provider receives technical information such as your IP address and browser type when you load a page, and uses it to deliver the page and protect the Service.

3. How we use information

• To create and secure accounts and to control who can access each program's data.
• To operate the console: store, process and show each program its own data.
• To produce clips, measurements and match analysis from video.
• To publish tournament brackets, results and photo streams.
• To provide Finalshot Media services and show examples of our work.
• To reply to join requests, suggestions and messages.
• To send account email, such as password reset links.
• To keep the Service secure, prevent misuse and fix problems.

We do not sell personal information, and we do not share it for advertising.

4. Who can see it

A program's console data is visible to that program's own accounts, to managers of its school, and to Finalshot administrators. It is not shown to other programs, except what appears on a published tournament page. Access is enforced by the database itself, not only by the website.

We use service providers that process information on our behalf to run the Service:

• Vercel, for website hosting and aggregate analytics.
• Supabase, for authentication, the database and file storage.
• Resend, for sending account email.

We may also disclose information if required by law, to protect the safety of any person, or as part of a sale or reorganization of the business, in which case this policy would continue to apply to the information transferred.

5. How long we keep it

• Account and program data: for as long as the account or program uses the Service, or until we are asked to delete it.
• Video: only a team's most recent clips; older video is deleted automatically.
• When a person's access is removed, their account is deleted.
• Tournament pages and results: kept as a public record of the event unless the host asks us to remove them.
• Join requests and suggestions: for as long as we need them to follow up.

6. Young athletes

Many of the athletes in the programs we work with are under 18. Accounts for coaches, staff and managers are for adults. Athlete information in the console is entered by the athlete's program, which is responsible for having permission to share it with us. Public tournament pages list schools and teams, not athletes.

If you are a parent or guardian and want a photo of your child removed from our website or Instagram, or want to ask about information a program has entered, contact us and we will help. We remove published photos on request.

7. Your choices

You can ask us for a copy of the personal information we hold about you, or ask us to correct or delete it, by contacting us. Some requests about program data are best made through your program, since the program controls its own records. We will respond within a reasonable time.

8. Security

We restrict access to each program's data at the database level, hash passwords, keep private files behind short-lived signed links, store scorer codes only in hashed form, and limit administrator access to a small list of accounts. No method of storage or transmission is completely secure, so we cannot guarantee absolute security.

9. Changes to this policy

We will update this policy when the Service changes. When we do, we will change the date at the top, and for significant changes we will tell account holders.

10. Contact us

Questions or requests about your information can be sent to us by direct message on Instagram at @finalshotpr. See also our Terms of Service.